The HOA Executive

The Chairperson can be thought of as the Chief Executive Officer of the Homeowners Association and shall have the following responsibilities:

1. Preside over all business meetings of the Association membership and the Management Committee.
2. Supervise the affairs of the Association and report thereon at the Annual General Meeting or other meetings as he may be called to do from time to time.
3. Coordinate the work of the Management Committee.
4. Appoint Chairpersons and members of Standing Committees as provided for by the Bylaws, and appoint such other special committees as the Chairperson deems necessary to carry out
   the functions of the Association
5. Be an ex-officio member of all committees.

The Vice-Chairperson shall:

1. Preside at meetings of the Association and of the Management Committee in the absence of the Chairperson.
2. Assist the Chairperson in supervising the affairs of the Association.
3. Assume the office of Chairperson in the event it becomes vacant and serves for the remainder of the unexpired term. An acting Vice-Chairperson will then be appointed by the Management Committee to serve until the forthcoming annual meeting.
4. Assist other members of the Management Committee in coordinating activities of the Association.

The Treasurer shall:

1. Be the custodian of all accounting records and keep a statement of income and expenditures.
2. Ensure that funds lodged to the requisite bank account are credited to the owners’ statements of account.
3. Present periodic financial reports to the Management Committee.
4. Present to the active membership an annual report of all financial transactions.
5. Submit financial reports for audit when requested by the Management Committee.
6. Maintain funds that are readily accessible to meet current expenditures.
7. Invest excess funds as directed by the Management Committee.
8. Be custodian of all records of membership.

The Assistant Treasurer shall:

1. Assist the Treasurer in the performance of his or her duties and in the absence of Treasurer, perform the duties attached to that office.

The Secretary shall:

1. Keep Minutes of Meetings.
2. Give notice to members of all Regular Meetings, Special Meetings as well as the Annual General Meetings.
3. Collect, record, and disseminate all decisions made by the Association.
4. Be the custodian of all official records of the Association.
5. Maintain records for the new Secretary in a bound and orderly form.
6. Maintain information about the Association’s function including its Constitution and Bylaws.

The Assistant Secretary shall:

1. Assist the Secretary in the performance of his or her duties, and in the absence of the Secretary, perform the duties attached to that office.

The Chairperson of each sub Committee shall:

1. Provide leadership to their committee in the area which he/she are responsible.
2. Provide regular progress reports.